We kindly and courteously request that you notify us three to four weeks in advance when you are not going to board as planned. We need to respond to the demands of the company in time to be able to fulfill the job requirements that are asked of us. As well as we work with courage and vigor so you can join as soon as possible, on the contrary, we kindly ask you to notify us (in English, politely and concisely) when you are NOT going to join, with the corresponding reasons.
It is important to clarify, as much as possible, when you are going to return, on what estimated date, otherwise, we must close you from the database.
I hope you can understand our proposal
Thank you very much